Visa Information

If you plan to attend the IEEE Digital Education and MOOCS conference (DEMOcon) 2025 Conference and require a visa to enter the United States, the following information will help you with your application process.

While in-person participation is encouraged, authors who are unable to travel due to visa delay, visa denial, or financial constraints will be permitted to present and participate virtually.

Citizens of certain countries may need a visa to travel to the United States. To determine if you require a visa, please visit the U.S. Department of State Visa Wizard.

The Visa Waiver Program (VWP) allows citizens of specific countries to travel to the U.S. for business or tourism without a visa for stays of 90 days or less. Visitors traveling under the VWP must have a valid ESTA (Electronic System for Travel Authorization) before boarding their flight. Check if your country is part of the VWP on the U.S. Customs and Border Protection website.

1. Plan Ahead: The visa application process can take several weeks. We recommend applying as early as possible. 
2. Conference Invitation Letter: To support your application, you may request an official invitation letter from the conference organizers. These letters will be provided only to attendees who have registered and paid for the conference.
3. Required Documents: Prepare the following documents for your application:
   • Valid passport (must be valid for at least six months beyond your planned stay in the U.S.)
   • Completed visa application form (DS-160)
   • Payment receipt for the visa application fee
   • Recent passport-sized photograph
   • Proof of conference registration and payment
   • Evidence of sufficient funds to cover your stay
   • Travel itinerary and proof of accommodation

Visit the U.S. Department of State website for detailed visa application guidelines.

To request an invitation letter:

• Complete your conference registration and payment.
• An Invitation Letter will be provided in your registration confirmation email. 
  • If you do not receive your registration confirmation email, email the DEMOcon 2025 Conference Manager with your full name and email you used for registration. 
  • If you require edits to your provided invitation letter, please contact the DEMOcon 2025 Conference Manager.

Please note: Invitation letters will only be issued to those registered for the conference and do not guarantee visa approval. We are unable to contact any embassies on your behalf. 

• U.S. Embassies and Consulates: Find the nearest U.S. embassy or consulate.
• Visa Appointment Wait Times: Check the average wait times for visa appointments here.
• CDC Travel Guidelines: Review the latest health and travel guidelines from the U.S. Centers for Disease Control and Prevention (CDC) at cdc.gov.

For further assistance or questions regarding visa applications, please contact us below.